Grant Writing Terms and Conditions
Effective Date: December 1, 2024
Thank you for choosing Amplified Impact for your grant writing needs. We are dedicated to supporting nonprofits through expert grant writing services. This page outlines the terms and conditions that apply to our grant writing engagements. By proceeding with our services, you agree to these terms, which ensure transparency, protect your information, and clarify expectations for a smooth and professional experience.
Service Scope
At Amplified Impact, our goal is to provide high-quality, tailored support to maximize your chances of securing funding. Our grant writing services include the following:
Grant Fitness Assessment: Reviewing the selected grant opportunity to ensure alignment with your organization’s mission, goals, and eligibility.
Planning Session: A 30-60 minute virtual planning session for the grant opportunity.
Full Proposal Writing: Developing a comprehensive, professionally crafted grant proposal that adheres to the funder’s guidelines and requirements.
Document Coordination: Assisting in the collection and organization of required documents to ensure your application is complete and meets funder expectations.
Submission Support (If Applicable): Submitting the finalized proposal to the funder on your behalf or guiding you through the submission process to ensure accuracy.
Revisions Based on Feedback: Addressing feedback from the client or funder to refine the proposal, provided the feedback aligns with the original instructions. Revisions do not cover changes to grant requirements or alterations to the agreed-upon scope.
While Amplified Impact strives to deliver high-quality grant proposals tailored to funder requirements, we do not guarantee specific outcomes, such as funding approval, as decisions are made solely by the funder.
This on-demand service is tailored to a single grant opportunity and does not include grant prospecting, ongoing grant management, or post-award reporting. These services can be available as part add-ons within a partnership package, which provides comprehensive grant support.
Payment Terms
Full payment for this service is required at least one (1) hour before the scheduled planning session to confirm your purchase.
All fees are non-refundable, except in cases where the service is canceled by Amplified Impact.
Payments are accepted via Stripe. Payment instructions will be provided during the invoicing process.
If you need to reschedule, your payment will be credited toward a future session, provided you notify us at least 24 hours in advance.
Once the planning session ends, the grant opportunity discussed during the session is considered locked. No refunds or further opportunity switches will be provided after this point.
Switching Grant Opportunities:
Prior to your planning session (up to at least one (1) hour before), you may switch the grant opportunity you wish to apply for by notifying us in writing via email. Any payments made for the previous opportunity will be applied toward the new opportunity.
If, either before or during the planning session, Amplified Impact does not recommend applying for the selected grant opportunity, you will have the option to switch to a different grant opportunity. In such cases, we will provide one (1) courtesy reschedule of the planning session (if necessary), and any payments made for the initial opportunity will be applied toward the new opportunity.
Rescheduling and Cancellations
Rescheduling:
You may reschedule your planning session up to 24 hours in advance without penalty.
Clients are allowed one complimentary reschedule per planning session. Additional rescheduling requests may incur a $25 fee or require a new booking.
If your grant opportunity changes prior to your planning session, you may switch to a different opportunity (see Payment Terms for details), and a complimentary reschedule may be offered if necessary.
Cancellations:
If you cancel your planning session less than 24 hours before the scheduled time, all fees are non-refundable.
If Amplified Impact advises against pursuing the original grant opportunity, you may switch to a different opportunity and reschedule (see Payment Terms for details).
No-Show Policy:
If you fail to attend your scheduled planning session without prior notice, all fees will be forfeited, and the session cannot be rescheduled.
Exceptional Circumstances:
Exceptions to this policy may be made at Amplified Impact’s discretion in cases of emergencies or unforeseen circumstances.
Amplified Impact-Initiated Changes:
If Amplified Impact needs to reschedule or cancel your planning session, we will notify you as soon as possible and offer the option to reschedule at a mutually convenient time or receive a full refund.
Confidentiality
Both parties agree to maintain the confidentiality of any sensitive information shared during the grant writing process. Neither party will disclose such information to third parties without prior written consent, except as required by law.
Confidentiality obligations do not apply to information that:
Is already publicly available or becomes publicly available without breach of this agreement.
Was independently developed or obtained by Amplified Impact without reference to the client’s confidential information.
Any tools, templates, proprietary materials, or drafts provided during the grant writing process remain the intellectual property of Amplified Impact and are intended solely for the client’s internal use. These materials may not be reproduced, distributed, or used for commercial purposes without prior written permission from Amplified Impact.
Amplified Impact may use anonymized insights from the grant writing process to improve its services, develop educational resources, or for internal purposes. These insights will not contain identifying information and do not require client consent.
Amplified Impact will take reasonable measures to protect the security of any sensitive information shared during the grant writing process, including storage and transmission of data. However, Amplified Impact cannot guarantee the security of information shared electronically (e.g., via email or online forms) and recommends that clients avoid sharing highly sensitive information unless necessary.
Grant Specific Information:
Client-specific information related to the grant opportunity, such as eligibility assessments, funder communications, or documents provided by the client, will be treated with strict confidentiality and shared only with the client or their authorized representatives as necessary to complete the service.
Publicly available information about the grant opportunity, including general eligibility requirements, deadlines, and application details, is not considered confidential and may be shared with other clients or nonprofits at Amplified Impact’s discretion.
Subcontractor Involvement:
Amplified Impact may engage subcontractors or collaborators to assist with the grant writing process. All subcontractors are carefully vetted to ensure their qualifications, reliability, and commitment to confidentiality.
Amplified Impact remains fully responsible for the quality and confidentiality of all work performed by subcontractors.
If subcontractor involvement will result in additional costs to the client, prior written authorization will be required before proceeding.
Duration of Confidentiality:
Confidentiality obligations will remain in effect for a period of three (3) years following the completion of the grant writing service.
Obligations related to trade secrets or proprietary materials will remain in effect indefinitely, as permitted by law.
Liability
Amplified Impact maintains professional liability insurance to ensure the quality and integrity of our services.
The recommendations and materials provided during the grant writing process are advisory in nature. Amplified Impact does not guarantee the success of any grant applications or the outcomes of any actions taken based on these recommendations.
Amplified Impact will not be held liable for any indirect, incidental, or consequential damages arising from the grant writing process, including but not limited to financial losses, missed deadlines, or operational disruptions.
Amplified Impact shall not be held liable for delays, cancellations, or service interruptions caused by circumstances beyond our reasonable control, including but not limited to natural disasters, technical failures, or emergencies.
The client agrees to indemnify and hold Amplified Impact harmless from any claims, damages, or liabilities arising from the client’s use of the recommendations, materials, or grant applications produced during the grant writing process.
Amplified Impact is not responsible for any inaccuracies, omissions, or misrepresentations in the grant application or related materials resulting from incorrect or incomplete information provided by the client.
The client is responsible for reviewing and approving all grant application materials before submission. Amplified Impact is not liable for errors or omissions that are not identified and communicated by the client during the review process.
Use of Information
Amplified Impact will not share or use client-provided information for case studies, testimonials, or marketing purposes without prior written consent. This excludes anonymized data, which may be used as outlined in the Confidentiality section.
Client-provided information may be used internally by Amplified Impact to enhance the quality and relevance of our grant writing services. All such information will remain confidential.
Client-provided information will be retained for as long as necessary to fulfill the purposes of the grant writing service or as required by applicable laws. Clients may request deletion of their information at any time by contacting Amplified Impact, except where retention is required for legal or compliance purposes.
Amplified Impact may use trusted third-party tools to process client-provided information. These tools comply with industry-standard data protection practices. Amplified Impact is not responsible for data breaches or misuse by third-party tools but will make every effort to use reputable services with strong security measures.
The client retains ownership of all information and materials they provide during the grant writing process. Amplified Impact will not claim ownership of such information.
Amplified Impact will comply with applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), as relevant to the client's location.
While the client retains ownership of the materials they provide, Amplified Impact retains intellectual property rights over any templates, tools, or proprietary processes used to create grant deliverables. The client is granted a non-exclusive, non-transferable license to use the final grant application or related materials for the intended purpose only.
Governing Law
These terms are governed by and construed in accordance with the laws of the State of Georgia, United States of America, without regard to its conflict of law principles.
Dispute Resolution:
Any disputes arising from these terms or the grant writing service will first be addressed through good-faith negotiation between the parties.
If the dispute cannot be resolved amicably within 30 days of notice, the parties agree to submit the dispute to mediation administered by a mutually agreed-upon mediator, with the costs shared equally.
If mediation fails to resolve the dispute, either party may pursue legal proceedings.
Any legal proceedings shall be brought exclusively in the state or federal courts located in Gwinnett County, Georgia.
Entire Agreement
These terms and conditions constitute the entire agreement between Amplified Impact and the client regarding the consultation and supersede any prior agreements or understandings, whether written or oral.
Severability
If any provision of this section is deemed unenforceable or invalid by a court, the remaining provisions will remain in full force and effect.
Contact Us
If you have any questions, concerns, or requests about this policy, please contact us by:
Email: info@amplifiedimpacts.com, or
Mailing Address: PO Box 87, Grayson, GA 30017
Changes to This Policy
We may update this policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. Please review this page regularly for updates.